Failing to Keep Accurate Accounts is Like a Red Rag to the Tax Authorities

Failing to take professional advice and keep accurate accounts is like holding a red rag up to the HM Revenue and Customs bull. In a case on point, an international businessman who claimed to keep details of his income and expenditure 'in his brain' was landed with a £40,000 tax bill.

The man operated as a sole trader providing project and business advisory services to overseas clients. In his tax return for one year, he self-assessed his liability for Income Tax and National Insurance Contributions at £884. However, following an inquiry into his affairs, HMRC issued a closure notice, demanding £40,251. He also received a penalty of £17,907 in respect of his failure to supply records that would have given a better picture of the exact nature of his business.

In challenging the notice, the man explained that he kept his accounts 'mentally' on the basis of a 'running total in my head'. He claimed that much of the cash passing through his bank accounts was not his money, having been transferred to him by clients so that he could perform not-for-profit errands for them in the UK, such as purchasing luxury goods on their behalf, in order to generate goodwill.

In dismissing his appeal, however, the First-tier Tribunal rejected as not credible his evidence that a substantial part of his cashflow related to such errands. Claimed business expenses, in the form of fees paid to overseas representatives, were not reflected in his bank accounts. In the absence of proper records, HMRC was entitled to conclude that such costs had been met from unrecorded business income.